8 Welcome Email Samples for New Employee in 2022

It is essential to send a welcome email to new employees as part of the onboarding process and let them know that you welcome them with open arms. On their first day, your goal should be to make them feel at ease and prepared. It can be a great idea to send a welcome email to a new employee to establish a solid first impression and set the stage for success.

If you don’t know how to craft the perfect Welcome email then make sure to read this article to the end.

Subjects for “Welcome-email-to-new-employee”

Even though you have the power here and you’re the boss still don’t send your email without a subject. You wouldn’t want to end up in your new employee’s trash, right? Make sure that your email has a clear, short and direct subject line and let them know that you welcome them. If you don’t know what to write then you can use any one of the following:

  • Welcome to {Company name}
  • Welcome aboard, {new hire name}!
  • Welcome to {company name} and {city, state, town, etc.}!
  • Thank you and Welcome! {Name}
  • Welcoming {Employee’s name} to {Company name} / {Department}

1. Welcome Email to New Employee from HR

Dear {Name},

Welcome! We’re thrilled to have you with us. We had a lot of applicants, and we chose you because we believe that your skills, experience and creativity will have a real impact on our team. We're so excited to have you be part of our team, and we can’t wait to see what you do!

We are looking forward to working with you and seeing you achieve great things!

Kind Regards,
{Sender Details}

2. Short Welcome Email for New Employee

Dear {Name},

Welcome to our team, {name}! We value the talents and ideas of everyone on our team, especially our new hires. We can’t wait to see what you’ll make happen.

Kind Regards,
{Sender Details}

3. Warm Welcome Email for New Employee

Dear {Name},

Thanks for joining our team, {name}. We chose you from among all of our applicants because we believe that you’ll do great things with us. We hope you’ll always feel free to innovate, share your thoughts and help your teammates realize their ideas.

We are looking forward to working with you and seeing you achieve great things!

Kind Regards,
{Sender Details}

4. Welcome Email to New Employee from Team

Dear {Name},

We are all really excited to welcome you to our team! As agreed, your start date is {date}. We expect you to be in our offices by {time} and our dress code is {casual/ business casual}.

{If necessary, remind your employee that they need to bring their ID/ paperwork}.

At {Company name}, we care about giving our employees everything they need to perform their best. As you will soon see, we have prepared your workstation with all necessary equipment. Our team will help you setup your computer, software and online accounts on your first day. {Plus, if applicable, mention any extra things you’ve prepared for your new hire, like a parking spot, a coffee mug with their name or a company t-shirt}.

We’ve planned your first days to help you settle in properly. You can find more details in the enclosed agenda. As you will see, you’ll have plenty of time to read and complete your employment paperwork {HR will be there to help you during this process!} You will also meet with your hiring manager to discuss your first steps. For your first week, we have also planned a few training sessions to give you a better understanding of our company and operations.

Our team is excited to meet you and look forward to introducing themselves to you during {planned event/ lunchtime}.

If you have any questions prior to your arrival, please feel free to email or call me and I’ll be more than happy to help you.

We are looking forward to working with you and seeing you achieve great things!

Kind Regards,
{Sender Details}

5. Welcome Email to New Employee from Colleagues

Dear {Name},

Congratulations and welcome, [name]! We can’t wait to see how you’ll shake things up around here.

We are looking forward to working with you and seeing you achieve great things!

Kind Regards,
{Sender Details}

6. Welcome Email before First Day

Dear {Name},

Hope you are doing well. Are you excited to finally come into the office and start working with all us cool folks? I bet you are. Here are a few instructions and tips for you to ride the first day like a champion. 

We can't wait to have you join us at {Company Name}. We will be expecting you here on {Day and Date}/ Please try to get here by {Time} if you want to have some breakfast or the latest by {Time}. Your first session is at {time}. The first 3 days will go from {time} so plan your commute based on this. The onboarding program has been designed to give you the necessary information about our culture, company goals, and give you a sense of how we operate. It will help you acclimate to this new chapter with ease. You will all be meeting your buddy to help you get settled into your first day. 

First things first. Here's how you get to the office. You will receive an OTP via SMS on your mobile on the day of joining, which you can show at the main gate. Once you are in, please come enter via the {insert instructions}

Once in, the front desk will guide you to the {location}, where you can keep your bags. Your first session for the day is at {Time} and will be in the {location}. Please use the map below to navigate your way from {location and route}. 

{Insert map of your Office}

Here's a list of things that you'd need on your first day - you'll need only soft copies of everything except the photos, which you'll need physical copies as well. We'd suggest that you store all the documents you need on your personal Google Drive; you will get your work laptop on the day you join and you'll be able to access it from there.

Photo ID proof with address {Passport / Driving License / Voter ID} Academic qualification records Passport size photographs that were taken recently {5 copies} You will also need a PAN card. 

Other points to note:

We don't enforce a dress code at {Company Name}. We'll let you decide what you wear. We mostly wear smart casuals - but do carry a jacket/sweatshirt - the office temperature can get really cold. Also, get a bag to take your new office laptop back with you.

If you're coming by your own vehicle, you will have to park it at the visitor's parking on day 1. Please note that the visitor's parking is a first-come-first-serve paid service.

If you get stuck inside {office or location} or need any help getting there, feel free to give our front desk a call on {number}. If you have any questions, you can also reach out to me.

Looking forward to an amazing day 1 at {Company Name}

Have a happy first day,

Kind Regards,
{Sender Details}

7. Welcome Email to New Employee During Covid

Dear {Name},

Welcome! We choose our new team members carefully and we’re proud to welcome you, with all of your talents and ideas and faults. Yes, faults — making mistakes is an important part of growth, and we hope you’ll never worry about trying to be perfect on the job. We sure aren’t!

We know times like these are hard for everyone and you're no exception. We can't be in person during this time but we'll make sure that you have fun on your first day so make sure to join the zoom call on {Date} and {Time}. We've planned something cool for you.
{Zoom meeting link}

Kind Regards,
{Sender Details}

Examples of Keywords Used in Email-

  • Name – Naveen
  • Sender Details – Naveen
  • CEO Emailformatsample.com
  • Date/Time – 15 October 2021

Tips for writing “Welcome Email for New Employee

  • Watch the tone
    A new hire’s direct boss or the department head is frequently the sender of a welcome email. The tone should be friendly and supportive and should represent the culture of your business.
  • Motivate them to make a difference 
    It’s simple for brand-new workers to believe they must stay quiet and carry out tasks the same way they always have. Inform your new employees that you value their new perspectives and that you hope they’ll generate some positive changes.
  • Show off your growth mindset.
    With a welcome letter that informs them on their first day that you’re there to help them realise their potential, you can get your new hires off to a good start.
  • Tell them you’re available to help them.
    On their first day of work, who wouldn’t want to hear, “We’re here for you”? Your new employee won’t feel like the only newcomer; they’ll feel like an important team member right away.


It would help if you kept in mind that your email must be in as simple language as possible. We hope that you liked these templates and found them helpful. We also hope that your welcome email meets with a positive attitude and that he/she feels like a part of the company from their first day. If you have any suggestions related to the same, do mention them in the comments below.


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