The benefit of meetings is that they bring everyone together in one place to share updates and important information needed to excel. You and your team will need to gather basic information about when, and where before you sit down to share ideas. Inviting colleagues by email checks that box.
Thanks to the ongoing pandemic every meeting is held online on zoom nowadays. Zoom is one of the best places for employers and employees to gather around and discuss the project or to give presentations and just check on the company’s performance. If you’re a head and want to invite your team to the zoom meeting then the best way is to send them a meeting invite via email. It can be hard to compose the body or even subject of your zoom meeting invitation email but for you, we’ve got a solution.
You can craft an invitation that leaves almost no question unanswered by using the below meeting invitation email templates.
Table of Contents
Subjects for “Email Invitation for Zoom Meeting”
Make sure that you don’t leave the subject section blank as it is the thing that will catch the receiver’s eyes and there only you’ve to make the mark and inform them about the meeting. Your zoom meeting invitation email’s subject must give heads up about the meeting and it must be short and straightforward. If you have no idea what to include then you can use any one of the following:
- Important {Meeting topic} zoom meeting
- Project kickoff on {Day} at {Time}
- Zoom Meeting to {Aim of meeting}
- Invite for a zoom meeting
- New announcement – zoom meeting invitation
- Invitation to discuss {Aim of meeting}
1. Sample Zoom Meeting Invitation Email
Dear {Name},
Hope you’ve been well.
I would like to invite you to attend a zoom meeting on {date} at {time} to talk about {subject of meeting}.
To give you an idea of what I wanted to talk about at the meeting, I've made a small list below:
{meeting item 1}
{meeting item 2}
[meeting item 3}
Link for the zoom meeting {Zoom Meeting Link}
Please let me know by {date/time} to confirm if you can make it.
If you can't come, please let me know what other time suits you.
Thank You
Yours Sincerely,
{Sender Details}
2. Virtual Zoom Meeting Invitation Email Sample
Dear {Name},
Long time no see!
Please join me for a zoom meeting on {day and date} at {time} to discuss {topic}.
Our purpose at this meeting will be to {goal}. Here's a quick look at the schedule:
{Talking point #1}
{Talking point #2}
{Talking point #3}
If you have any questions or comments about the schedule or any technology you need to bring, please let me know.
Link for the zoom meeting {Zoom Meeting Link}
Thank you.
Kind Regards,
{Sender Details}
3. Email Sample for Zoom Meeting Invitation with Agenda
Dear {Name},
I would like to request your presence for a zoom meeting on {date} at {time} to discuss {subject of meeting}.
The full meeting agenda is attached. However, I have also summarized some of the matters to be discussed at the meeting:
{meeting item 1}
{meeting item 2}
{meeting item 3}
Please advise of your attendance by {date/time}.
Link for the zoom meeting {Zoom Meeting Link}
Thank You
Yours Sincerely,
{Sender Details}
4. Formal Zoom Meeting Invitation Email Sample
Dear {Name},
I hope this email finds you well. I’m writing to invite you to a meeting on {day and date} at {time} to discuss {topic}.
The meeting will take place online on zoom and will last about {number} hours. An agenda for the meeting is attached. The most important topics for discussion include:
{meeting agenda item 1}
{meeting agenda item 2}
{meeting agenda item 3}
Make sure to inform me reagrding your involvement in the upcoming zoom meeting before the day and time of our meeting.
Link for the zoom meeting {Zoom Meeting Link}
Thank you.
Kind Regards,
{Sender Details}
5. One-on-One Zoom Meeting Invitation Email Sample
Dear {Name},
I’m reaching out because I {where did you see or hear about this person from?}
I’d love to chat more with you about {what you want to meet with them about}. Would you be interested in chatting on {date} at {time}?
If yes, then please join me at the zoom meeting {Zoom Meeting link} and take this email as the meeting invitation.
Looking forward to your reply.
Thank you
Yours Sincerely,
{Sender Details}
Examples of Keywords Used in Email-
- Name – Naveen
- Sender Details – Naveen
- CEO Emailformatsample.com
- Date/Time – 15 October 2021
Tips for writing “Invitation for Zoom Meeting” Email
- An agenda for the meeting
You decide how much information to offer, although it’s helpful to include a meeting agenda. In this approach, the meeting will be properly arranged and its purpose will be clear to everyone.
- Incorporate pictures into the invitation letter
Indeed, a picture is worth a thousand words. Images do, however, boost user engagement. If you include quality photographs in your zoom meeting invitation letter, your email’s open and response rates will increase.
- Requesting a Reaction
Nothing is more annoying than issuing a meeting invitation and only receiving a response from half the respondents. A date for the RSVP is required.
- Make it short
Nowadays, most people have substantially shorter attention spans as a result of the constant barrage of marketing communications. No need to go into detail about your life here. Be succinct, direct, and pertinent. More individuals will reply if the invitation letter is brief.
- Check it again
Double-check your language usage and the formatting of the invitation email.
Conclusion
You must keep in mind that your email must be in as simple language as possible. We hope that you liked these templates and found them useful. We also hope that your Zoom Meeting invitation email gets attended with politeness and with a positive attitude. If you have any suggestions related to the same, do mention them in the comments below.
