7 Sample Email for Knowledge Transfer Completion in 2022

Emails designed to share knowledge are known as knowledge-sharing emails, particularly in the workplace. Providing your colleagues with knowledge is a great way to show them that you care about them and want to do what you can to be of assistance in the future. Professional connections can also be strengthened through it.

If you’re here looking for help in crafting your Knowledge Transfer Completion email then suit yourself as we’ve added various email samples that will guide you successfully.

Subjects for “Email for Knowledge Transfer Completion”

Write a subject line that clearly describes what your reader can expect when they open your email. Try to limit the subject line to no more than 5-7 words. Subject lines in emails that are too ambiguous or lengthy are far less likely to be opened. Avoid using subject lines that are only a few words long and fail to clearly describe the content of the email. If you’ve no idea what to write in your Knowledge Transfer Completion email then you can choose one of the following:

  • Key Takeaways from {A meeting or conference}
  • Knowledge Transfer Completion
  • Completion of knowledge transfer
  • Completed handover of knowledge and work responsibilities

1. Knowledge Transfer to New Employee Email

Dear {Name},

This is to inform you that I have successfully transfered the knowldge and completed the handover of all my work responsibilities to new employee Mr/Ms {Name}, who has joined in my place due to my resignation.

Please find the attached acknowledgement letter written by Mr/Ms {Name} that I handed over all my work responsibilities.

I hope I completed all my pending works so please process my full and final settlement, and finally, I will be always thankful for your support and cooperation during my work tenure with you.

Thanking you.

Yours Sincerely,
{Sender Details}

2. Sample Email for Sharing Information

Dear {Name},

Last week, I had the good fortune to attend the 2020 edition of the Miami Coders Conference. I would like to share with you some of the key takeaways from the 2-day conference, during which we learned about artificial intelligence and coding trends for 2021. I hope that this knowledge will be as useful and interesting to you as it is to me.

Thanking you.

Yours Sincerely,
{Sender Details}

3. Project Handover Email to Client Sample

Dear {Name},

I am writing with respect to {Insert project} to confirm the Handover Date and occupancy of {Insert site/building etc.} effective {Insert date} as discussed with your team. This letter will serve as our confirmation and your agreement of various aspects respecting the handover.

Please review and if you are in agreement with the content, please sign, date and return the signed letter to {Insert responsible person name}, at the above address.

Insurance information:
Manuals and record drawings:
Completion of prime responsibilities:
Operations and maintenance of building site:
Disposition of surplus equipment and materials
Presence of staff on site:

We are pleased to hand over this facility to [Insert company name], and appreciate the on-going support and assistance from you and your staff.  Should you have any questions with respect to the above, please contact [Insert name] on [Insert phone number]. 

Yours Sincerely,
{Sender Details}

4. Knowledge Transfer Completion to Manager

Dear {Name},

This is to bring your kind information that Mr/Mrs/Ms {name} is joined as a replacement to me and the process of knowledge transfer is done. Hence my resignation was accepted my last working date in the organization will be {Date}.

I would like to thank you for being a great support to me during my tenure at the {company name}.

Thanking you.

Yours Sincerely,
{Sender Details}

5. Handover Email Sample after Resignation

Dear {Name},

With reference to my resignation dated on {Date} I have successfully handed over my job responsibilities and transfered the knowldge to Mr/Ms {Name of the person} who recently joined in my position. I have taken his/her confirmation also and please find the confirmation mail which I forwarded to you.

As I promised I finished all my pending works, and my notice period is also going to be completed on {last working date}. So kindly process my full and final settlement.

I will always be thankful to you for giving a great oppurtunity to serve for {Company name} where I enhanced my skills and knowledge.

Thanking you.

Yours Sincerely,
{Sender Details}

Examples of Keywords Used in Email-

  • Name – Naveen
  • Sender Details – Naveen
  • CEO Emailformatsample.com
  • Date/Time – 15 October 2021

Tips for writing “Knowledge Transfer Completion Email”

  • Emails should be as brief as possible
    Use as few words as you can to convey all the information you wish to share. If it is too lengthy then the less probable it is that the people you wish to share your information with will read your full email.
  • Sign off your email by including your name and title
    Your sign-off should be brief, friendly, and formal at the appropriate level.
  • Keep it simple 
    Use as much straightforward, understandable lanu can. Unless absolutely necessary, refrain from explaining your views with complex language.
  • Use a formal tone when writing 
    Be courteous, punctuate correctly, and use precise language when you speak.


We hope that you liked these templates and found them helpful. We also hope that your Email for Knowledge Transfer Completion meets with politeness and a positive attitude. If you have any suggestions related to the same, do mention them in the comments below.


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