Top Real Estate Companies Email Samples in 2022

Nowadays, purchasing a home is increasingly done online. Real estate brokers are expected to be online, and documents can be signed virtually. Homes can also be viewed remotely through an audio-visual presentation. Writing efficient real estate email templates will help you close more deals in 2022 because so many leads, particularly millennials like to be contacted via email. The only issue is that producing great emails can be difficult for many agents and even for buyers.

If you don’t know how to craft a good Real Estate Companies Email then stay with us as this article will help you in your pursuit.

Subjects for “Real Estate Companies Email”

Take a look at the emails you are sending to your leads. Do you think they would respond to it without a proper subject line? Today’s prospects receive many emails, the majority of which they will trash as “junk” without a subject line. To ensure that your email stands out from the competition, you must use the best possible subject line for your email. If you’ve no idea what to write in the subject section then you can go ahead and use any one of the following:

  • I heard you were looking for new houses?
  • Nice meeting you at {address}
  • {Neighborhood} is a great location, wanna know?
  • Let’s try a different house
  • Hey {Client}, here’s some interesting information

1. Arrange Property Viewing Email

Dear {Name},

This is in reference to the advertisement for property ID {mention} at {details of the advertisement} located at {mention property details/address}.

I write this letter to request and seek your permission for a visit to the property, as I am willing to {rent/lease/purchase/other} the above-mentioned property. The preferred date for the visit shall be {date} at {mention preferred time}.

I look forward to your response. In case, you have any queries, you may contact me at {mention contact number}.

Thank you,

Kind Regards,
{Sender Details}

2. Email to Real Estate Agent

Dear {Name},

I noticed you just moved from Century 21 to start your own real estate office. Congratulations on your new venture — it’s sure to be valued as buyers keep coming to Springfield for all it has to offer!

I’ve also just launched my own business venture: Douglass Home Inspections. After 20 years in general contracting for custom construction and historical renovations, I’m now putting my expertise to use for buyers looking for their dream home.

One of my main goals is to offer a modern, connected experience for homebuyers and agents. That’s why I offer instant online scheduling on my website and use HomeGauge’s Create Request List™, which lets agents create attachments to repair amendments in just a few clicks. I’d love to show you how it works — it’s a huge time saver!

Please feel free to reply to this email any time. I’m also available at (123) 456-7890 to discuss the CRL™ and answer any questions you may have. Looking forward to hearing from you!

Kind Regards,
{Sender Details}

3. Real Estate Follow-Up Email

Dear {Name},

Thank you so much for coming to the open house on {Date}. It was a pleasure to meet you and your family.

I’m following up with you to get your thoughts and feedback. I would love to hear from you!

I recall you expressing an interest in properties in the {Address}. There are a few terrific options in the area to show you, including these:

Listing A
Listing B
Listing C

Please contact me if you’re interested in scheduling a viewing for any of these properties. Our real estate group knows the area well and has served hundreds of families over the years.

Let me know what we can do to make your home buying experience better. Thanks, and I look forward to hearing from you.


Kind Regards,
{Sender Details}

4. Email to Potential Buyers

Dear {Name},

It was great meeting you at {address} last weekend. I hope you got a good feel for the house and the {benefit of the property — i.e., great pool, huge primary bedroom, beautiful view}. Let me know if I can answer any questions.

If you’re interested in the neighborhood, I have another property available nearby. It has many of the wonderful qualities that {address} has, with a few surprises! I’d be happy to set up a private showing for you this week.

Thanks again for stopping by!

Kind Regards,
{Sender Details}

5. Wholesale Real Estate Email

Dear {Name},

My name is {name}, a professional real estate wholesaler with over a decade of experience. I focus on wholesaling vacant, foreclosure, and distressed properties in {your area}, and I'm interested in your house at {location}. Maintaining such a property isn't just costly; it's also emotionally and physically taxing. Luckily, every similar property in the neighborhood has sold for more than you’d expect, and I'm also willing to write a valuable offer. If interested, get in touch at {your contact information or link to the website}. If you’re not selling at this time, please maintain this letter for future reference.

Kind Regards,
{Sender Details}

6. Buyer Email

Dear {Name},
I just wanted to drop you a quick note to let you know that I received your request and wanted to let you know there’s a real live person behind this site. I’m setting you up to receive email updates of new homes for sale as they come on the market. Please be sure to add my email address to your safe senders list so you can receive all the new homes for sale. 

I also have additional information that will help you in the purchase process that I would be happy to share. Let me know if you would like information about the buying process, financing your home, negotiating the purchase, or tips on closing and moving. This is a service I provide to all my buyers. 

Let me know when you are ready to start looking at homes in person. I am excited to start working with you and am happy to meet with you and show you any properties that fit your 'dream home' criteria.

Kind Regards,
{Sender Details}

7. Real Estate Offer Email

Dear {Name},

Hope you are enjoying your home at {locality}. We heard that {event/holiday} is great there at this time of the year. I thought you would be interested to know that the interest rates in your area have dropped to {X%}.

If you want to learn the price for which you can list your home, and what other buying options you have, feel free to contact me here: {meeting link/address}. Now, I’ll let you get back to enjoying {event/holiday}. Thanks for your time.

Kind Regards,
{Sender Details}

8. First-Time Home Buyer Email

Dear {Name},

Here are some of the houses that you may like. I think, you are interested in {locality #1} and {locality #2} in particular. However, I have also included some listings from {locality #3} which is quite like the neighborhoods you like and satisfies most of the requirements, such as {list of requirements}.

1. {Address 1}
2. {Address 2}
3. {Address 3}
4. {Address 4}
5. {Address 5}

Have a look at these properties and let me know. If none of these fit your bill, then you can let me know that too and I will be happy to share more options. Looking forward to hearing your opinion.

Kind Regards,
{Sender Details}

Examples of Keywords Used in Email-

  • Name – Naveen
  • Sender Details – Naveen
  • CEO
  • Date/Time – 15 October 2021

Tips for writing “Real Estate Companies Email

  • Set the appropriate tone
    You don’t have to sound fancy and or too formal while in this email. Not necessarily the person you are while you’re hanging out with longtime friends, but the courteous, amiable, humorous, and upbeat self you show when meeting someone for the first time should be the ideal way to write this email.
  • Make it brief and sweet
    Like you, real estate agents have hectic schedules. It will be tempting to include every single detail about your company in your letter, but less is sufficient in this case.
  • Make the introduction unique
    You should personalise each email by using the recipient’s first name in the salutation and opening with a reference to anything particular to that real estate agent.
  • Provide your contact information at the end
    Making it simple for people to respond to you is important because the entire objective of sending your email or letter is to generate business. Don’t forget to include your contact information after your signature.


It would help if you kept in mind that your email must be in as simple language as possible. We hope that you liked these templates and found them helpful. We also hope that your Real Estate Companies Email meets with politeness and a positive attitude. If you have any suggestions related to the same, do mention them in the comments below.


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