[New] Project Status Update Email Samples to Client in 2023

Most projects are built on a foundation of openness and constant communication. A project status update email is a useful tool for keeping in touch with your team, management, clients, and other stakeholders while also fostering those relationships. Employ this technique to increase transparency regarding project specifics, consistently convey process completion status, display budget changes, and outline impending activities.

If you don’t know what to include in your Project Status Update email then no need to worry as this article will guide you in your pursuit.

Subjects for “Project Status Update Email”

Your email’s subject line needs to include a concise description of the message. Try to include key information about the message in the subject line, like the name of a project or the date of an event. Make sure your subject line is brief along with catchy that just catches the reader’s attention. If you don’t what to include in the subject section of your email then you can use any one of the following:

  • Update: {Project name}
  • We have exciting news about {Project name}
  • Here is an update on {Project Name}
  • Concerning the current status of {Project Name}

1. Work Status Update Email

Dear {Name},

Here I would like to inform you regarding the recent progress in our work, with the support of all the team members we are going to finish this work very soon. But we need your valuable feedback on the work which we have completed till now.

And please find the attached documents related to work progress.

Thanking you.

Yours Sincerely,
{Sender Details}

2. Professional Project Status Update Email

Dear {Name},

Report name:

Website Launch

Project status:

On track

Summary:

The concept team has completed the concept phase. Now the design and content teams are getting started on the next phase.

Design:

The design team will meet on Wednesday at noon.
They will present three design ideas to the client.
The content team will get a brief once the client chooses a design.

Content:

The content team is ready to write as soon as they get the brief.
In the meantime, they are collecting pertinent information.

Challenges:

Although there have been some issues with the rights to the website URL address, the team has addressed these issues and should resolve them by the end of the week.

Additional notes:

Thank you to the concept team for all your monumental work completing phase one!
Mark will be out of town all week. Instead, please contact John with questions.

Kind Regards,
{Sender Details}

3. Respond to a Project Status Update Email

Dear {Name},

Thank you for the update about the project. I am grateful to know that the project is moving along. I will look forward to the next update and start planning the new reports for when the database is ready for use.

Thanking you.

Kind Regards,
{Sender Details}

4. Weekly Status Report Email

Dear {Name},

Project timeline completion status:

Overall project 62% complete
UX phase 93% complete
Visual design 79% complete
Template phase 15% complete

Budget status:

As of today, the budget is on track with long-term goals. The project has used 71% of the budget, and 29% of the budget remains available.

What happened last week:

Budget meeting
Finished phase two
Bob's 10th work anniversary
Template phase started

What's happening this week:

Monday is a holiday, no work
Phase four meeting, Tuesday 2 p.m.
UX to finish their project

Action items:

Send sample photos to the design team
Schedule follow-up meeting with John
Determine if a second monthly team meeting is needed

Thanking you.

Yours Sincerely,
{Sender Details}

5. Just a Quick Update Email

Dear {Name},

We are working on your project with all the passion and determination, and expect to send it to you by Wednesday.

Thanking you.

Yours Sincerely,
{Sender Details}

6. Daily Status Email

Dear {Name},

This to inform you that we almost finished the work related to {Very briefly describe your project}. And I am also attaching the supporting documents which give complete information about work progress.

To proceed further we need your feedback about the work completed till now. So please find the attached documents and give your valuable feedback.

Thanking you.

Yours Sincerely,
{Sender Details}

7. Best Project Update to Email

Dear {Name},

The project is progressing as planned.

Summary: The idea team has finished the concept phase of the project. The design and content teams are now working on the next part of the project.

On Wednesday at noon, the design team will meet to discuss the project.

They will offer the customer three different design concepts.

Once the customer has selected a design, a brief will be given to the content team.

Content: As soon as the brief is received, the material team will begin to create the content.

During this period, they are gathering relevant information.

Challenges: Although there have been some challenges with the rights to the website URL address, the team has addressed these issues and expects to have them resolved by the end of the day on Thursday.

Additional remarks: Thank you to the concept team for their Herculean efforts in bringing phase one to a close!

Gabriel will be out of town for the rest of the week. So, if you have any questions, please email Simon at simonortega@piyush

Thanking you.

Yours Sincerely,
{Sender Details}

Examples of Keywords Used in Email-

  • Name – Naveen
  • Sender Details – Naveen
  • CEO Emailformatsample.com
  • Date/Time – 15 October 2021

Tips for writing “Project Status Update Email

  • Maintain simplicity
    The likelihood that someone will read your email all the way through can rise when it is simple. Aim to include only the essential details related to the particular update you are providing.
  • Show project status clearly 
    Indicate if the project is moving along as expected, has been paused, or has been stopped due to obstacles.
  • Include Report name
    Mention the report’s name in the email body to let recipients know which project it pertains to.
  • Make it entertaining
    When appropriate, add a memorable remark or a joke that is suitable for work to make updates engaging or entertaining.
  • Show what is completed
    With a brief and uncomplicated bulleted list, highlight all the achievements since your previous update.

Conclusion

It would help if you kept in mind that your email must be in as simple language as possible. We hope that you liked these templates and found them helpful. We also hope that your Project Status Update Email meets with politeness and a positive attitude. If you have any suggestions related to the same, do mention them in the comments below.

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