It can be tricky and mind-boggling to send payment reminder emails. As a business owner or even as a freelancer, you have to balance politeness with sternness so that your clients feel compelled to pay you. We’re here to help you, whether your clients are a week or a month late with their payments.
Down below we’ve collected various email templates that will help you in crafting the perfect payment reminder email and we’ve also gathered various tips for you that will guide you in your pursuit.
Table of Contents
Subjects for “Payment Reminder Email ”
The subject line of your email should include all the information your client needs. The subject line of your email should include the necessary information like payment date, amount and invoice number. Keep in mind that you can’t send your email without a small and catchy subject line as chances are the receiver might not open your email.
If you don’t know what to write in the subject section of your payment reminder email then you can use any one of the following:
- {Your company’s name} <> {invoice reference number}
- Polite reminder: {name}: invoice {invoice refnum}
- Update on payment: invoice {invoice refnum}
- Payment Reminder: {Invoice number} – {date}
- Payment Reminder {Amount} and {Invoice Number}
1. Gentle Reminder for Payment
Dear {Name},
I hope you’re keeping well during this time of uncertainty.
We wanted to drop you a gentle reminder that we have yet to receive payment from yourselves of {invoice amount owed} in respect of our invoice {invoice refnum] which was due for payment on {date due}.
I understand this may be a hectic time for you, so I would be really grateful if you could give me an indication of when we can expect to receive payment?
Kind Regards,
{Sender Details}
2. Friendly Payment Reminder
Dear {Name},
I hope you’re doing well! This is a friendly reminder that {invoice number}, totalling {amount}, is due for payment on {day} that is {date}.
Please feel free to contact me if you have any questions about the invoice or payment details.
Thank you,
Kind Regards,
{Sender Details}
3. Overdue Payment Reminder
Dear {Name},
I hope you are well.
We have yet to receive payment from yourselves of {amount owed on invoice} in respect of our invoice {invoice reference number} which was due for payment on {date due}.
I would be really grateful if you could let me know when we can expect to receive payment.
I have attached a copy of the invoice for your reference. Thank you for your help.
Kind Regards,
{Sender Details}
4. Due Date Reminder Email
Dear {Name},
Good morning! I just wanted to remind you that {invoice number}, totaling {amount}, is due for payment today {date}.
I’ve reattached the invoice for your convenience. Payment can be made by direct deposit, bank transfer, or check.
Best wishes,
Kind Regards,
{Sender Details}
5. Payment Reminder Email to Client
Dear {Name},
I hope you are well.
I just wanted to drop you a quick note to remind you that {amount owed on invoice} in respect of our invoice {invoice reference number} is due for payment on {date due}.
I have attached a copy of the invoice for your reference.
I would be really grateful if you could confirm that everything is on track for payment.
Thank you,
Kind Regards,
{Sender Details}
6. Payment Reminder before Due Date
Dear {Name},
I hope that you are well. I am contacting you on behalf of {your company} with regard to the following invoice:
{invoice ref number} / {invoice balance}
This invoice is due for payment on {invoice due date}. Please could you kindly confirm receipt of this invoice and advise as to whether payment has been scheduled.
I have attached a copy of the invoice for your reference. If you require any further information, please let me know.
Kind Regards,
{Sender Details}
7. Payment Reminder Email during COVID
Dear {Name},
I hope you’re keeping well during this time of uncertainty. I just wanted to drop you a quick note to remind you that {invoice amount owed} in respect of our invoice {invoice refnum} is due for payment on {date due}.
I would be really grateful if you could confirm that everything is on track for payment?
Thank you and take care.
Kind Regards,
{Sender Details}
Examples of Keywords Used in Email-
- Name – Naveen
- Sender Details – Naveen
- CEO Emailformatsample.com
- Date/Time – 15 October 2021
Tips for writing “Payment Reminder Email“
- Attach the invoice/bill
Make sure your client can easily access the invoice you’re reminding them to pay without making them go through their email history. Send the invoice as an attachment once more or include a link.
- Begin with a formal greeting
You don’t want to appear harsh or unfriendly so introduce yourself formally at the outset of your email. This guarantees that the payment reminder you send is cordial.
- Mention the amount and due date
Reminding the client of the amount owing and the due date is the most crucial element of your email.
- Include payment information
Even while you might include payment information on the invoice itself, you should also clearly state how to make a payment in the email body.
- Keep the writing brief and personable
Emails that remind you to make payment should always be polite, expert, succinct, and enlightening.
Conclusion
It would help if you kept in mind that your email must be in as simple language as possible. We hope that you liked these templates and found them helpful. We also hope that your Payment Reminder Email meets with politeness and also with a positive attitude. If you have any suggestions related to the same, do mention them in the comments below.
