Spam folders usually contain rotten emails. Don’t you agree? That’s a total yes, I guess. Would you be able to answer the question that what you are drafting right now will produce the expected results? You probably won’t be able to answer exactly. However, you can use our email templates to create an email that gets straight to the heart of your audience.

Think about how much time you spend choosing an event. The goal is obviously to get users involved. So to get more audience for your event your Event Invitation Email must be the best and if you don’t know how to write one then we’re here to help. Down below we’ve collected various Event Invitation Emails and templates and you can use them according to your need.

Subjects for “Event Invitation Email”

It is very difficult to come up with a catchy subject line, but it is very important. It is the subject line that determines whether a person will open your message or not. Emails with appealing subject lines catch the attention of users and encourage them to read them. If you don’t know how to write one then you can go ahead and use any one of the following:

  • {Event name}, Are you ready?
  • Let’s meet at {Event name}
  • Announcing, {Event name}
  • Get ready for, {Event name}
  • Don’t miss out
  • The countdown begins
  • {Event name} is live!

1. Business Event Invitation Email

Dear {Name},

Have you heard the news? Something big is coming from {Insert company name}.

On {Date and time}, we’ll be launching our {Insert new product or service name} live at {Location}.

Be the first to learn everything about {Insert new product or service}, as well as receive exclusive access to {Benefit of attending}.

Get on the list today!

{Insert CTA}

Yours Sincerely,
{Sender Details}

2. Fun Event Invitation Email

Dear {Name},

You’re invited!

{Company name} is throwing a {Reason for the event} party, and we want to see you there.

Need the details?
{Date, time, location}

Not convinced? Here’s what you can expect:
{Attraction #1}
{Attraction #2}
{Attraction #3}

And a few other surprises we’ll announce closer to the date.

RSVP with your details by {Deadline date} to reserve your spot.

{Insert CTA}

Yours Sincerely,
{Sender Details}

3. Event Invitation Email

Dear {Name},

The {Company name} team is getting ready for our {Name of event} team-building day. We’ve been planning this event for a while and now there’s just one thing missing—you!

On {Date}, we want to invite you to put away your work for the {Time period} and join your fellow {Company name} teammates in a few fun activities, like:

{Activity #1}
{Activity #2}
{Activity #3}

Feel free to break the usual dress code and pop on your {Company name} swag for the day, or pop on your favourite casual outfit to {Activity #1}, {Activity #2}, and {Activity #3} in.

Looking forward to seeing you there!

Yours Sincerely,
{Sender Details}

4. Formal Event Invitation Email

Dear {Name},

I hope this email finds you well. I’m writing to invite you to a meeting on {day and date} at {time} to discuss {topic}. 

The meeting will take place at/on {location/videoconference platform} and will last about {number} hours. An agenda for the meeting is attached. The most important topics for discussion include:

{meeting agenda item 1}

{meeting agenda item 2}

{meeting agenda item 3}

Please click this link to confirm whether you will attend. We ask that you reply no later than {date and time} so we can plan effectively. 

Yours Sincerely,
{Sender Details}

5. Work Event Invitation Email

Dear {Name},

There’s just one week left until our {Insert topic of presentation} webinar!

{Insert date and time}

If you’re still making up your mind about whether or not to attend, here are {Insert number} reasons to attend:

{Key learning #1}
{Key learning #2}
{Key learning #3}
{Key learning #4}

Can we look to see you there?
{Insert CTA}

Yours Sincerely,
{Sender Details}

6. Follow-Up Event Invitation Email

Dear {Name},

On behalf of the entire {Company name/ Event organizer} team, I wanted to thank you for attending {Event Title}. We hope you enjoyed the event and that you felt like it was a worthwhile investment of your time, energy, and money.

You can find resources and recaps here, including photos from the day, recorded speeches, and related blog content.

Be sure to sign up on {website} so you can be the first to know about future events.

If I can be of any assistance, whether you are interested in learning more about {Company name/ Event organizer}, have any questions or feedback, don’t hesitate to drop me a line.

Thanks again for making {Event Title} a success!

Yours Sincerely,
{Sender Details}

Examples of Keywords Used in Email-

  • Name – Naveen
  • Sender Details – Naveen
  • CEO
  • Date/Time – 15 October 2021

Tips for writing “Event Invitation Email

  • Detailed Information
    It doesn’t matter if you’re hosting an event in person or online. You must include the necessary information like the date and time of the event and also the duration of the event in your invitation.
  • Be creative
    Using appealing and unique invitation language can help you get more click-throughs. Make your email approachable and creative.
  • Beautiful Design
    Make sure your design is appealing in addition to your content. Include GIFs or videos to grab the user’s attention.
  • Be friendly
    Don’t use harsh language in your email. Keep in mind you’re inviting people and you must be always respectable to your guests.


It would help if you kept in mind that your email must be in as simple language as possible. We hope that you liked these templates and found them helpful. We also hope that your Event Invitation Email meets with politeness and also with a positive attitude. If you have any suggestions related to the same, do mention them in the comments below.