A letter or email with payment information is a useful tool for future reference when looking for relevant data or reconciling financial records. The payment method, payment amount, payment date, and invoice number should all be included in the payment confirmation letter. If you have no idea how to craft the payment made email then this article is here to teach you. Stay with us to the end and with the help of these email samples and tips, you can send the perfect email to your vendor, supplier or client.

Subjects for “Payment Made Email”

Don’t send your payment made email without a subject as the subject of your email decides whether it will get open or will go directly in the trash. If you want your vendor or client to read your email then make sure to add a subject to your email and if you don’t know what to write in the subject section of your Payment Made Email then go ahead and use any one of the following:

  • Payment made {purpose}
  • Payment Confirmation
  • Payment towards outstanding due
  • Payment of {amount} made against invoice no {Number}
  • Payment made against invoice no {number} for {amount}

1. Payment Made Email to Vendor

Dear {Name},

We would like to inform you that we have made a payment of {Amount in figures} {Amount in words} by wire transfer to your {Bank Name} account Number {number} towards the amount outstanding on your invoice number {Number} dated {Date} for the supply of 

We will release the balance payment post-delivery of the ordered goods to us as agreed under the purchase order number {Number} dated {date}.

Kindly acknowledge the receipt.

Kind Regards,
{Sender Details}

2. Payment Confirmation Email to Client

Dear {Name},

Courteously, I am {Your Name}, write this letter to inform you that I have made the payment of {Mention Amount} for {Mention product/ product number/ service used/ any other} that I {Purchased – if product/ Availed – if service} on {Mention date}.

The mode of payment through which the transaction was made is {Online/ Card/ Cheque/ DD/ Cash – if applicable/ any other}, holding transaction number {Mention number}.

Kindly acknowledge this letter with confirmation on the below-mentioned contact details

Thanking you,

Kind Regards,
{Sender Details}

3. Email for Payment Confirmation that was made Today

Dear {Name},

I am writing to inform you that today {Date} I/We have made a payment of {Amount} against your invoice number {Number} dated on {Date}.

The payment was made through {Mode of your payment} from our account number {Account Number} of {Bank Name}.

So kindly give your confirmation when you receive the payment.

Thanking you.

Kind Regards,
{Sender Details}

4. Paid Invoice Email Template

Dear {Name},

This is to inform  you that I/We have made payment of {Amount} towards your invoice number {Number} dated on {Date}.

We sent the money through {Mode of Payment} on {Date} at {Time}, from our account number {Number} of {Bank Name}.

Please find the attached screenshot of the transaction and kindly give your confirmation.

Thanking you.

Kind Regards,
{Sender Details}

5. Payment Delay Email to Client

Dear {Name},

This is a friendly reminder that we haven’t received payment for invoice {Invoice Number}. The payment was due on {Due Date}. We’re not aware of any outstanding issues or reasons for non-payment, so we would like to respectfully ask you to make payment as soon as possible.

Please let us know when we can expect to receive payment for this invoice. If you have any queries, don’t hesitate to let us know. You can find the original invoice attached.

Yours Sincerely,
{Sender Details}

6. Email for Payment Request

Dear {Name},

Hope you’re doing well. Just a reminder that invoice {number} I’ve sent you on {date when you initially sent the invoice} is now overdue. 

Please find a copy of the invoice attached to this email.

My payment information: {details here}

Don’t hesitate to contact me if there’s an issue with the payment or if you have any questions. 

Kind Regards,
{Sender Details}

Examples of Keywords Used in Email-

  • Name – Naveen
  • Sender Details – Naveen
  • CEO Emailformatsample.com
  • Date/Time – 15 October 2021

Tips for writing “Payment Made Email

  • Add Invoice and amount
    Never forget to mention the invoice number and the specific amount for which you made the payment.
  • Then comes the date
    Mention the day that the payment was made. Don’t send off your email without the date.
  • Mode of payment
    Include a description of the transaction type you used to make the payment, such as NEFT, RTGS, or IMPS.
  • Ask for confirmation
    Finally, request verification of whether or not the payment has been received.


It would help if you kept in mind that your email must be in as simple language as possible. We hope that you liked these templates and found them helpful. We also hope that your payment made email meets with politeness and you get your confirmation as soon as possible. If you have any suggestions related to the same, do mention them in the comments below.