An application for leave is a certain period of time off from work. You can discuss your concern with your supervisor in many ways. The reason for your absence should be detailed in your leave application and should be short, crispy and genuine. Leave requests are accepted or rejected based on the content of your leave application. If you have no idea how to write one then read the article to the end and it will guide you to your better days where you’re at home on a “Monday” morning when usually you’re in your office.

Subjects for “Leave Application Email”

Employees must specify the kind of leave they want in the subject section of their leave application email. Make sure that you don’t send your email without a subject as your boss or manager might not open it if they found your email without a subject.

Down below we’ve mentioned various subjects for Leave Application Email and you are free to use it if you want:

  • Annual leave application
  • Maternity leave application
  • Paternity leave application
  • Casual leave application
  • Sick Leave Application
  • Emergency leave application
  • Vacation leave application
  • One-day leave application

1. Leave Application Email to Manager for One Day

Dear {Name},

I am writing this to inform you that I need to take a leave for {date} as I have to {Mention your reason}. {Explain that reason more if you want}

In case I need to attend another session meeting, I will inform you at the earliest. Please feel free to contact me at my email id {email id} and phone number {contact number}. I have also explained {colleague's name} about the tasks that need to be completed in my absence.

Thank You

Yours Sincerely,
{Sender Details}

2. Simple Leave Request Email

Dear {Name},

I wish to inform you that I have to go {State the reason of your absence}. {Explain it more if you think you skipped soemthing vital earlier}.

I have instructed {colleague’s name} with regard to the details of the projects I have been handling. She is well-equipped to handle them if need be. In addition, I shall be available on the phone and email for any important or urgent issues.

I kindly request you to grant me a day’s leave.

Kind Regards,
{Your Name}

3. Leave Application Email for Personal Reason

Dear {Name},

I am writing to you to let you know that I have an important personal matter to attend at my hometown due to which I will not be able to come to the office from {start date} to {end date}.

I have discussed and delegated my tasks to {person's name} & have instructed them to call me for any help during my absence.

I will be obliged if you consider my application for approval.

Yours Sincerely,
{Sender Details}

4. Email for 5 Days Leave Application

Dear {Name},

I am writing this letter to inform and to get permission to take a 5 days of leave starting from {start date} to {end date} because of {Mention your reason for 5 days leave}

I hope you will understand my situation and grant me leave for 5 days. I will return to the work immediately after the leave i.e  on {return date}.

In case of any emergency work, I will be available on my mobile.

I shall be obliged to you in this matter.

Thanking you.

Kind Regards,
{Your Name}

5. Email for 2 Days Leave Application

Dear {Name},

I would like to request 2 days leave that start from {date} and end on {date}.

This request is due to {provide reason/s}. Let me know if you need more information about this.

I just want to reassure you I can finish my projects on time and can complete extra work before the leave date. If you need help with preparations for my departure, then I'll be happy to join you. {Name of colleague} said they will take on my responsibilities while I'm away and update me regularly with upcoming projects. I've also notified other team members of my absence.

I appreciate your time and consideration when reading this {type of leave} request. Thank you so much in advance.

Best regards,
{Your Name}

6. Follow-Up Email for Leave Application

Dear {Name},

I wrote you a leave application {Number of days} ago and it seems you didn't get a chance to go through my request. 

I am writing this again to request you for a leave of {X days} from {start date} to {end date} since I have to {Explain your reason}. I will resume work from {mention date}.

I shall be reachable on my mobile number and email during the period. My person in charge, {person's name} will be handling my tasks in my absence.

I will be thankful to you for considering my application and taking time to read my leave application.

Yours Sincerely,
{Your Name}

7. Email for Annual Leave Application

Dear {Name},

I write to inform you that I will be traveling with my family for a period of one month, between {start date} and {end date}. Since my entire quota of annual leave sanctioned by the company is pending, I request you to adjust my leaves accordingly.

Following my earlier discussion with my team lead, I have requested my colleague, Mr./ Ms. {enter your colleague name} agreed to take over my assignments while I am on leave. She/he has all the details regarding my tasks and has agreed to back me up during this period.

During the days of my absence from office, I can be reached at {email address}.

I will return to the office on {date}. In case I want to resume the work sooner or later than the stated date, I will let you know well in advance. I will be grateful for a positive reply to my leave request.

Kind Regards,
{Your Name}

Examples of Keywords Used in Email-

  • Name – Naveen
  • Sender Details – Naveen
  • CEO
  • Date/Time – 15 October 2021

Tips for writing “Leave Application” Email

  • Plan it in advance
    The format of your request may benefit from planning what you could say to the employer. If the employer wants to talk to you about the absence again, it can be helpful to include the sort of leave, your reasons for taking it, the dates you’ll be taking it and coming back, the final shift you’ll work before you leave, who might fill your position, and emergency contact information.
  • Your request should be written down
    An employer may be more likely to consider your leave and return dates if you mention your departure and return dates.
  • Justify your decision
    It will benefit you if you’ll include your reasons for taking time off and how it’ll impact your work schedule. Most employers want to know why you are absent so they can arrange for someone to take over your daily duties. 
  • Provide assurance to your employer
    You may want to consider endorsing your email with a reassuring statement to help the employer plan work schedules around your absence.
  • Thank You
    Don’t forget to say “Thank you” for your time at the end of your application.


You must keep in mind that your email must be in as simple language as possible. We hope that you liked these templates and found them useful. We also hope that your email meets with a positive attitude and you get the leave for your purpose. If you have any suggestions related to the same, do mention them in the comments below.