5 Best Email Sample for Requesting a Meeting in 2022

In an email meeting request, you ask the recipient to set up an appointment. When asking for a team meeting, seeking information, pitching a product, or simply introducing yourself, these emails can be useful. There may be cases when you may need to write meeting request emails to a stranger, even though you can also send them to your colleagues, team members or managers.

Down below you will find various temples that will help you in writing your own Requesting a meeting email.

Subjects for “Requesting a Meeting Email”

Do you want to create subject lines that are effective in your Requesting a Meeting email? Here are some good subject lines you can use to entice your recipients to open your email.

  • Let’s catch {location}’s happy hour {date and time}
  • Let’s talk about {solving main pain point} on {Day you want to meet}
  • Save the date {Date when you want to meet}
  • Hoping to meet you on {Day you wanna meet} at {Time at which you want to meet}…
  • Hello {name of recipient}. Meeting request in your inbox
  • Requesting a meeting at your earliest convenience
  • You are invited to meet us {Day when you want to to meet} for lunch
  • Can we schedule a meeting {Day} at {Time}?
  • Urgently requesting a meeting

1. Email for Online Meeting Request

Dear {Name},

I’m {name}, working as {position} at {company name}. Here, we specialize in {activities related to your recipient}, and we’ve helped {relevant examples of clients and pain points} obtain {relevant examples of your work}.

Since you’re a {position} at {receipient’s company}, I believe we could collaborate to achieve {main goal of the meeting}. 

I’d like to invite you to our office at {address} for a meeting to discuss this further. Would either {two choices of date and time} work for you?

Please let me know if you’d like to meet at a different time.

Kind Regards,
{Sender Details}

2. Meeting Request Email to Manager

Dear {Name},

I’m {your name}, and I work in {your position} at {your company}. Our companies work in the same niche, so I believe we could both benefit from cooperating with one another.

Our product suite is specifically tailored to {product purpose} and could really help with {prospect’s pain points}, so I’d love to discuss how we could work together. Are you free to meet at {location} on {date and time}
I look forward to your response.

Have a great day,

Yours Sincerely,
{Sender Details}

3. One on One Meeting Request

Dear {Name},

I’m {your name}, and I work in {your position} at {your company}. We’re specialists in {detail activities}. Given that you’re a leading {role of prospect’s company} within our niche, I believe a collaboration would be in both our interests. In particular, you’d benefit from being able to access our consulting team and our award-winning product suite.

I’d like to take this opportunity to invite you for a one on one meeting at {location}, at {proposed date and time}, when we can discuss this further.

Feel free to suggest another time and location if that doesn’t work for you.

Kind Regards,
{Sender Details}

4. Blocking your Calender Meeting Request

Dear {Name},

I’m {your name} and I’m with {company name}, which specializes in {what you do}. We’ve built a client base ranging from venture-backed startups to Fortune 500 companies like {big-name clients}.

Unlike {other companies in your niche}, we take a different approach to growing companies. We move fast – and if we don’t think we’re right for you, we’ll tell you upfront.

Are you free for a chat at {time options} to talk through how we could help you with {prospect pain points}?

{Sender Details}

5. Request to attend Meeting Sample

Dear {Name},

I was on your website yesterday for {use case} when I noticed an issue. {Give brief details}.

I’m a {job role} and I’ve fixed this same issue for lots of other companies, including {client names}, so I could definitely do the same for you. It would help you to {benefits of fixing problem}.

I’ve got some free time next week to talk this through. Here’s a link to my meeting scheduler {include link}.

Yours Sincerely,
{Sender Details}

6. Follow-Up Meeting Request Email

Dear {Name},

We met at {event} yesterday.

Sounded like you were interested in some of the {your services} we offer.

Want to book in a quick* meeting this week to see what we can do?

Let me know when you’re available.

Kind Regards,
{Sender Details}

Examples of Keywords Used in Email-

  • Name – Naveen
  • Sender Details – Naveen
  • CEO Emailformatsample.com
  • Date/Time – 15 October 2021

Tips for writing “Requesting a Meeting” Email

  • Verify that the recipient’s name is correct
    Your meeting request will probably be rejected if you misspell anything. Misspellings show inattention and carelessness. What good is meeting someone you don’t even know if you have no idea who they are?
  • Be succinct and to the point
    The purpose of this email is to set up a meeting. Don’t spend too much time trying to convince the recipient to agree to a meeting, but give them enough information to make their decision.
  • Customize your email
    Emails should not contain “to whom it may concern” or similar language. Address them by name and address their main pain points in your email instead of simply addressing them as an anonymous number.
  • Make sure you follow up
    Don’t stop contacting me if they don’t respond. In the event that they don’t respond after a few days, follow up with another email or even a cold call.


One thing that you must keep in mind is that your email must be in as simple language as possible. We hope that you liked these templates and found them useful. We also hope that the person you invited to the meeting attends it and with a positive attitude. If you have any suggestions related to the same, do mention them in the comments below.


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