7 Email Sample for Rejecting Job Offer in 2022

There are times when you may have to decline a job offer. It is possible to receive two job offers at once or to find that a job offer is not a good fit. You can learn to decline a job offer without feeling uncomfortable when you follow a few guidelines. We provide tips on politely declining a job offer in this article like telling you what to write in the subject of your email. We’ll also provide sample emails you can modify based on your particular situation.

Subjects for “Rejecting Job Offer Samples”

Firstly it can be very confusing to write an email about declining a job that has been offered to you but the next difficult step is what to write in the subject of your Email. Make sure you don’t leave this part of the article as it is the first thing that will catch the reader’s eyes. Also, make sure that your subject is authentic and polite. Here are a few subjects that might help you:

  • Your application for the {job title} position at {name of the company}
  • {job title} – Follow up
  • Update on {job title}
  • Job application – {name of candidate}
  • {name of candidate} – {job title} at {name of the company}
  • {job title} at {name of the company}

1. Decline the Job Opportunity Politely

Dear {Name},

Thank you very much for offering me the position of {job title} with {company name}. It was a difficult decision to make, but I have accepted a position with another company.

I sincerely appreciate you taking the time to interview me and to share information on the opportunity and your company.

Again, thank you for your consideration.

Yours Sincerely,
{Sender Details}

2. Reject the Job Offer after Accepting

Dear {Name},

Thanks so much for offering me the position of {Job Title} at {Company}. It was a pleasure meeting you.

Unfortunately, after a great deal of thought, I have decided to turn down this gracious job opportunity. I am truly sorry for any inconvenience this decision may cause and hope it will not affect any future relationships with your company.

I wish you continued success and hope to hear from you in the future.

Kind Regards,
{Sender Details}

3. Job Offer Rejection due to Location

Dear {Name},

Thank you very much for offering me the role of {insert name of position} with {insert company name}. Though it was a difficult decision, I have accepted a position with another company as it was impossible for me to commute to the given location.

I sincerely enjoyed our conversations and very much appreciate your taking the time to interview me throughout the past few weeks.

Again, thank you for your time and consideration; best wishes for your continued success, and I hope our paths cross again in the future.

{Sender Details}

4. Turn Down the Job Offer Email but keep the Door Open

Dear {Name},

Thank you very much for offering me the opportunity to work at {insert company name}. Unfortunately, I will not be accepting the position as it does not fit the path I am taking to achieve my career goals.

Once again, I'd like to express my gratitude for the offer and my regrets that it didn't work out. You have my best wishes in finding someone suitable for the position.

{Sender Details}

5. Job Offer Rejection due to Personal Reasons

Dear {Name},

Thank you for applying for the {job title} at {company name}. I'm writing to inform you that I have decided not to pursue your application further due to some personal reasons.

However, I appreciate your interest in working with me and I wish you luck in your job search.

We encourage you to keep an eye on our careers page for future opportunities that might be a good fit for you.

If you would like to discuss this further, please do not hesitate to contact me.

With Regards,
{Sender Details}

6. Email for Declining the Job due to Salary

Dear {Name},

Thank you for offering me the position of {job title} at {company name} and for reviewing my counteroffer with management. I fully understand that budgets are tight, but must regretfully decline the position at the current compensation.

Once again, I want to thank you so much for your graciousness during the negotiation process. I wish you and {company name} all the best.

Yours Sincerely,
{Sender Details} 

Examples of Keywords Used in Email-

  • Name – Naveen
  • Sender Details – Naveen
  • CEO Emailformatsample.com
  • Date/Time – 15 October 2021

Tips for writing “Rejecting Job Offer” Email

  • Let them know as soon as possible
    Email is a quick way to send a message or reply to anyone. You should, therefore, send the rejection email as soon as you decide that you will not accept a job offer. 
  • Language must be simple
    Make sure that the email you’re writing is simple language as you are informing them about something and there is no need to sound fancy
  • Make sure to say “Thanks a lot”
    Make sure to say, “I would like to thank the hiring manager for his/her time.” You should first and foremost convey gratitude to the recruiter and hiring manager in the letter so that they know you appreciate the time and effort they spent on you.
  • Justify your request, but do not be specific
    You might not have accepted the offer because you didn’t receive the compensation you sought. Maybe you did not feel you would work well with the hiring manager, or maybe you were not enthusiastic about the company. Whatever the reason is all you have to tell them is you would like to decline the job as they don’t need to know the real reason.
  • Make it a point to stay in touch
    Although the role wasn’t a good fit for you for other reasons, you may want to offer to stay in touch and provide additional contact information if you felt like you had a good connection with the hiring manager. 
  • Be brief and to the point
    You should avoid too much detail in your email about job rejection.


It would help if you kept in mind that your email must be in as simple language as possible. We hope that you liked these templates and found them helpful. We also hope that your email about job rejection gets attended to with politeness and a positive attitude. If you have any suggestions related to the same, do mention them in the comments below.


Please enter your comment!
Please enter your name here