9 Email Samples for Project Kickoff in 2022

The first step in orienting your team and establishing agreement on the most important parts of any project is to write a project kickoff meeting email. When the team first meets, having a clear kickoff message will assist everyone to comprehend the project’s objectives. All stakeholders are brought on board with the project’s vision through the project kickoff email that is delivered to them. The tone of the entire project process can be established by a well-written letter. With the tips and templates given below, you can make the most of your first impression.

Subjects for “Project Kickoff Email”

The subject of an email is one of the most important is one of the most vital sections of the email. It may seem apparent, but beginning the email subject with “Kickoff” establishes the mood from the first. If you still have doubts regarding what to write in the subject part of the email then you can take a hint or even use the following:

  • Project kickoff meeting invitation email
  •  Project Kickoff: {Project Name}

1. Project Kickoff Email to Team

Dear {Name},

Over the past weeks, we have worked hard on setting up the {Project name}. A long awaited project that will help to speed up processes and simplify work in all areas, and ultimately make Walter Tools even more successful!

With the project fully planned out from A-Z, we are now ready to officially start the project. We therefore would like to invite you to the project kickoff meeting where you will be given a full overview of the project.

Here is what we will cover in the kickoff:

{Highlights the things that you'll cover in meeting}

The kickoff is a very important meeting, because it will give you clarity on your role in the project, your responsibilities and the timing of tasks.

Therefore I kindly ask you to participate. I know we are all busy, but you’ll understand we can only make this project a success if everybody is on the same page. Therefore, please join us! In case you absolutely can’t attend, please let me know. I will arrange an alternate meeting for those who cannot attend this meeting.

Meeting location:

{Location Name}

You can also join the kickoff meeting via Zoom. Here are the details:

{Zoom Link}

I look forward to meeting you all! Let’s make this project a success!

Thank you and best wishes,

Kind Regards,
{Sender Details}

2. Project Kickoff Email to a Client

Dear {Name},

You are cordially invited at attend the Kick off meeting on the Project: “………….” I’m really very excited to have you in my team and looking forward to discuss more about the project with you during meeting. Meeting agenda is enclosed with this mail for your kind reference and perusal. Kindly go through the same before coming for the meeting to have better understanding of meeting flow and timings. This meeting will give us an opportunity to get to know each other and to exchange and share our first views.

Kick off meeting Date:

Kindly block your calendar and confirm your presence in meeting.

Yours Sincerely,
{Sender Details}

3. Thank You Email after Project Kickoff Meeting

Thank you so much for meeting with me today. I really enjoyed our conversation and learning about all of your perspective on our new project. I truly appreciated all your advice and tips on how to ace the {Project name}.

Our discussion confirmed we're all on the same page and want to complete this project effectively and efficently.

Thank you again for your time and advice. We all will achieve greatness together.

Yours Sincerely,
{Sender Details}

4. Project Kickoff Meeting Invite Email

Dear {Name},

Hello guys. I hope this email finds you all well and you all are invited to Project Kickoff Meeting. 

I have amazing news for you all. For the last few weeks we all have been talking about a new and exciting {Project Name} but we weren't able to work on it because of the delay in our last project. But I am very much happy to tell you all that coming Monday is the day when we'll start our new and thrilling project. 

I know the wait has been long but now is the time to start something new that will make you all feel alive. So, I will see you all on Monday during our Project Kickoff Meeting and make sure you all come to the meeting with new and exciting ideas. I am going to explain everything about the project in this meeting and all of you will get new and exhilarating roles and work. Are you excited? I honestly am.

Kick off meeting Date:

See you all there.

Kind Regards,
{Sender Details}

Examples of Keywords Used in Email-

  • Name – Naveen
  • Sender Details – Naveen
  • CEO Emailformatsample.com
  • Date/Time – 15 October 2021

Tips for writing “Project Kickoff” Email

  • Everyone must be involved
    Sending a group email to all participants in the project is the ideal way to announce the start of the endeavour.
  • Include any important documents, ideas, or other resources.
    It’s usually beneficial to include the initial proposal, specifications, or other important documents that will be required to launch the project.
  • Clearly state the objectives.
    Everyone will start the project on the same page if the goals are defined from the beginning.
  • Flatter the team
    Just say something amazing to the squad at the conclusion to motivate them and enthusiastic about the project.


You must keep in mind that your email must be in as simple language as possible. We hope that you liked these templates and found them useful. We also hope that your team gets excited the second they read your email about the Project Kickoff meeting and that everyone just wants to ace the new project. If you have any suggestions related to the same, do mention them in the comments below.


Please enter your comment!
Please enter your name here