You may have to cancel an interview if you encounter an unexpected event during the hiring process. Maintaining a professional relationship with the interviewer and the company by calling or sending a cancellation notice is important. When cancelling a meeting, you can follow etiquette and be polite.

If you’re new to all this and don’t know how you can cancel or reschedule the interview then you are in the perfect place. Along with teaching you how to write an Email for not Attending the Interview, this article will also give you templates that will do 50% of your work.

Subjects for “Email for not Attending the Interview”

Never send your email without a subject. Make sure to give the essence of your email in your email’s subject line and let the receiver know what that email is about. If you’re writing an Email about not Attending the Interview then add the subject line at any cost and if you don’t know what to add then you can use any one of the following depending on the requirement:

  • Letter to Apologize for Not Attending Interview
  • Request to Reschedule Interview
  • Sorry for the trouble
  • {Your name}—Interview cancellation
  • {Your name}—Can’t attend the interview

1. Not Attending Interview because of Sickness

Dear {Name},

I am so disappointed to inform you that I will not be able to make today’s job interview because I became ill/was injured. I wish we could have made the appointment but unfortunately, my {state your sickness} is preventing me from leaving home at this time. 

Please accept my sincerest apologies for any inconvenience this may have caused. If there was another date on which we could reschedule, please let me know.

Thank you for your time.

Yours Sincerely,
{Sender Details}

2. Email for not Accepting the Interview

Dear {Name},

Thank you for contacting me regarding the open {position name} available at {company name}. I am reaching out to let you know that I need to cancel the interview scheduled for {date and time} at {interview location}.

While I do appreciate the opportunity, I am no longer available for this position. {Include reason if applicable}.

I apologize for any inconvenience and sincerely appreciate your time and consideration.

Yours Sincerely,
{Sender Details}

3. Reschedule the Interview

Dear {Name},

Thank you for contacting me regarding the open {position name} available at {company name}. I am reaching out to let you know that I need to cancel the interview scheduled for {date and time} at {company location}. {Include a brief reason.}

Would it be possible to reschedule the interview for {include date}? If so, {specify date and time} would work best for me.

I apologize for any inconvenience and sincerely appreciate your time and consideration.

Yours Sincerely,
{Sender Details}

4. Unable to Attend Interview Tomorrow

Dear {Name},

Thank you very much for the interview invitation you've sent me. I am definitely interested in the job position you offer and think that I will be useful to the company with my skills and education. 

My appologies as I won't be able to attend the interview that is scheduled for tomorrow. Unfortunately, I have {State your reason} on the same date which I can not postpone. I would like to ask you to save another date for the interview if it's available. 

Thank you very much for your prompt attention to this matter.

Yours Sincerely,
{Sender Details}

5. Won’t be able to attend the Interview

Dear {Name},

Thanks so much for reaching out with this kind invitation to interview for the {position} role at {Organization}. However, my circumstances have changed since I submitted my application and unfortunately, I need to respectfully decline this opportunity.

I would love to stay in touch and hope we’ll have another chance to work together down the line.

Thank you again for your time and consideration.

All best,

Yours Sincerely,
{Sender Details}

6. Not Attending the Interview because accepted Another Offer

Dear {Name},

I wanted to thank you for considering me for the position of {Name of the Position}. Unfortunately, I’ve decided to accept another job offer. Thanks so much again for your time.

I am sure you will find a suitable candidate for your organization.

Yours Sincerely,
{Sender Details}

7. Cancel the Interview due to Family Emergency

Dear {Name},

I am writing today to send my apology for not coming into your office for my interview date and was not able to call in time because of an emergency in the family. I do hope you can give me another chance to prove my capabilities and my fit to help build the company success.

Thank you for your time and efforts.

Yours Sincerely,
{Sender Details}

8. Apology Email for not Accepting the Interview

Dear {Name},

Thank you so much for taking the time to review my application and inviting me to interview for the {position} role at {Organization}. However, I regretfully need to withdraw my application from this process at the moment.

Thank you again for your time and consideration and I hope we can stay connected.

All best,

Yours Sincerely,
{Sender Details}

Examples of Keywords Used in Email-

  • Name – Naveen
  • Sender Details – Naveen
  • CEO Emailformatsample.com
  • Date/Time – 15 October 2021

Tips for writing “Email for not Attending the Interview

  • You need to be certain
    Without a doubt, you don’t want this to serve as a warm-up. Send that interview cancellation email only when you are sure about it.
  • Don’t take long to respond
    If you reply within a few days, it will appear that you have thoroughly considered this.
  • Begin with being thankful
    You know what to do: express gratitude for them considering you, etc.
  • Keep it brief and polite
    Generally, you do not need to provide a reason for cancelling an interview, though it is common to provide one. Be brief and professional if you give a reason. A sentence or two should do. 

Conclusion

It would help if you keep your email in a simple language. We hope that you liked these templates and found them useful. We also hope that your email is accepted and you get a new date and time for an interview if you ask for one. If you have any suggestions related to the same, do mention them in the comments below.