[New] Top Break-Up Email Templates in 2023

The very last email you send to a client or a prospect when you haven’t heard from them in a long time. This kind of email is generally sent if you want to get a response. Being shocked by a salesperson’s “goodbye” email acts as a pattern-interrupter to get unresponsive, slow-moving prospects to hit reply and take action. If you don’t know how to write your email then you can go ahead and use this article to craft the perfect Break-Up Email.

Subjects for “Break-Up Email”

In the subject line of your email make sure you’re straightforward and to the point. Being a little direct occasionally is fine. Never be scared to show how much you respect your own time. If you don’t know what to write in the subject section of your Break-Up email then you can use any one of the following:

  • Thank You From {Brand}
  • Goodbye from {Brand}
  • I guess this is goodbye?
  • Should I stay or should I go?
  • Are you still interested in {their goal}?
  • Permission to close your file?
  • Time to part ways
  • Final follow up
  • I didn’t hear back from you
  • It’s not you. It’s me.
  • Before I go…

1. Breaking Up with Client Email

Dear {Name},

I’ve reached out to you a few times over the past six months about {your value proposition}, but haven’t been able to get a hold of you. I understand that you may be busy, and I hate to bother you further if this is of no interest at all.

If anything changes, feel free to get back in touch and we can schedule a call.


Yours Sincerely,
{Sender Details}

2. Respond Email to a Lost Deal

Dear {Name},

Our team is grateful that {company name} considered our deal. We trust that the success we've seen so far will only continue. It was with great pleasure we were given insight into your business and industry and trust that we will find opportunities to work with one another in the future.

We remain the leader in the {industry} and wanted to let you know you can contact us anytime you need a second opinion or direction in the matters of {service, product, industry}. We would be glad to remain in contact and if you are available let's connect in a few months to see how things are going. We want to ensure all companies being served by our industry are properly represented and taken care of. 


Yours Sincerely,
{Sender Details}

3. Funny Break-Up Email

Dear {Name},

This isn’t something I’m proud of, but I’ll confess nevertheless.

The emails I keep sending you; they remind me of my first date!

My first date was with Niki and – you guessed it – I was stood up on that date! Yeah, like I waited for nearly an hour at Zoomies’, the great deli by my highschool, and she never turned up 🙁

And when you don’t respond to my emails, all those memories come back to haunt me. 

Any chance we can catch up on a 15-minute call later this week? Or is it goodbye for now?


Yours Sincerely,
{Sender Details}

PS: Despite that, I still think Niki is the nicest person I’ve known – we’ve been married for 12 years now!

4. Vendor Break-Up Email

Dear {Name},

Apologies if my level of persistence has become annoying.

I recently spoke with you about how we can help you with {your value proposition}, and at that time it seemed as if we fit your needs. Since then, however, my attempts to reach you have failed. Would you let me know if this is still an opportunity you are interested in?

If I don’t hear back from you by end of the day on Friday, I will assume you would like me to close the file on this opportunity for now. If that is the case, I completely understand and hope that we may be of service to you in the future.


Kind Regards,
{Sender Details}

5. Therapist Break-Up Email

Dear {Name},

We have been working together for {Number of years} now, and I greatly appreciate your time, efforts, and how you’ve supported me on this journey to getting better.

Thanks to you, I have new goals/greatly improved my self-reflecting skills, and I’ve decided that I’d like to keep the forward momentum going. I am curious to see if another therapist/type of therapy can help me progress even further.

This experience has been a huge step for me, but I need to try a new approach/find someone with a similar history that I click with better/take more sessions that your busy schedule doesn’t seem to allow for.

Perhaps you know of and can refer me to someone who can help. 

Thank you so much again for everything. 

Kind Regards,
{Sender Details}

6. Sales Break-Up Email

Dear {Name},

I thought we were like two peas in a pod, but I totally get it. The timing just isn’t right for us, or {your product/service} isn’t a priority at the moment.

If it ever makes sense to reconnect, shoot me an email.

Kind Regards,
{Sender Details}

7. Proposal Break-Up Email

Dear {Name},

I hope you’re well. I’ve tried to connect several times to discuss our proposal but I haven’t heard back from you, so I’m guessing the timing isn’t right, or you’ve gone in a different direction.

If you’re still interested, do let me know. If not, I’ll stop reaching out and wish you all the best with {their objective}. My contact information is below if anything changes for you.

Kind Regards,
{Sender Details}

{Your Information Details}

Examples of Keywords Used in Email-

  • Name – Naveen
  • Sender Details – Naveen
  • CEO Emailformatsample.com
  • Date/Time – 15 October 2021

Tips for writing “Break-Up Email

  • Keep it brief and to the point
    Your prospect will not read an essay explaining why you are ending your relationship with them if they are unwilling to take the time to react.
  • Tell them once more how valuable you are
    They might remember why they need you if you emphasise their problem and your solution.
  • Be professional
    Avoid sounding resentful or accusing. Do let them know how long you’ve been trying to reach out, but keep a level head and be encouraging. Put your best self forward because this is your last chance to win them over.
  • Add value by
    Add a useful resource to keep them busy until they are prepared to speak. You only want to help; there are no harsh emotions here.
  • Ask them what you want
    You won’t be following up any longer, and the initiative is now in their hands.


It would help if you kept in mind that your email must be in as simple language as possible. We hope that you liked these templates and found them helpful. We also hope that your Break-Up Email meets with politeness and a positive attitude. If you have any suggestions related to the same, do mention them in the comments below.



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